Adding coordination minutes for 18-06-2026

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+---
+title: "HSF Coordination Meeting #309, 18 June 2026"
+layout: plain_toc
+---
+
+## Attending
+
+Present/Contributing: Caterina Doglioni, Ruslan Mashinistov, Claire Antel, Joshua Isaacson, Eduardo Rodrigues, Saptaparna Battacharya, Michel Hernandez Villanueva, Peter Fackeldey
+
+Apologies/Contributing: Graeme Stewart, Liz Sexton-Kennedy, Christian Wessel, Maarten van Veghel, Alexander Moreno, Stefan Roiser
+
+## News, general matters, announcements
+
+### INFRA-DEV/TECH season of proposals just concluded
+
+Two proposals relevant for HSF: 
+   - PSENTRIC (HORIZON-INFRA-2026-DEV-01-02), follow-up of ESCAPE (<https://projectescape.eu/>) and including a broader astronomy community and analytical physics facilities (Caterina Doglioni and Graeme Stewart as contacts)
+   - OSCARS2 (HORIZON-INFRA-2026-01-EOSC-01), follow up of OSCARS (<https://oscars-project.eu/science-clusters>) with HSF involvement for training and affiliated project guidelines (Stefan Roiser and Caterina Doglioni as contacts) 
+
+One letter of support for HORIZON-INFRA-2026-TECH-01-01 circulated on HSF Forum mailing list last week. 
+
+### Steering Group & Advisory Group
+
+#### WLCG/HSF workshop
+
+- Co-organising the next **WLCG/HSF Workshop**, 2-6 November 2026 in Bologna: Converged on draft schedule of HSF parallel sessions.
+    - Anticipate a call for contributions!
+    - We are still (for a bit) looking for conveners for the HSF parallel sessions. Please get in touch (very soon) with the SG if you're interested.
+
+Plan for the near future: 
+   - online agenda version by the end of the month
+   - finalising the conveners - we will send specific invitations, open a call for abstracts as well at the beginning of July
+   - coordination with WLCG on environmental sustainability needed (Caterina/Eduardo will follow up). 
+
+#### Advisory group
+
+The ePIC collaboration is now part of the advisory group.
+
+### HSF Affiliated Projects and Software
+
+Status at <https://hepsoftwarefoundation.org/projects/projects.html> - **6** projects affiliated.
+
+Reviews in progress, being finalised:
+- NoPayloadDB Conditions Database
+
+Status: reviewers busy, but no other showstoppers identified so far.
+
+Other potential projects: 
+   - ACTS: Caterina will email the SG to find out who is already in contact
+   - Herwig (we already have Madgraph/Pythia) - we will hear from Christian Gutschow and James Whitehead (MCNet reps). 
+   - Phoenix - the author is happy to join, the SG will look for reviewers 
+   - Rivet - Caterina will follow up with authors next week
+
+SG will find volunteers to contact these projects from GSoC list of projects this year:
+   - Clad
+   - Omnifold (Saptaparna will contact authors)
+   - PODIO (future collider frameworks - Michel will contact authors)
+
+Do not hesitate to discuss around you to identify relevant projects/libraries that could engage with the affiliation programme. AA conveners are in an excellent position to help us identify which projects to prioritise to join the affiliation programme.
+
+### AI in contributions to HSF repositories
+
+*Feedback still welcome:* So far HSF repositories do not provide any statement on AI-powered/-helped contributions, and we are starting to get some. On occasions we can be flooded by not-to-useful contributions.
+
+This year an "AI statement" is strongly suggested in GSoC proposals. We should do something similar.
+
+There is an ongoing discussion at <https://github.com/HSF/hsf.github.io/issues/1919>.
+
+**Q: Should we think of a code of conduct/guidelines?** 
+
+Suggestion to update the [website how-to](https://hepsoftwarefoundation.org/howto-website.html) with a statement on AI and how we will be dealing with "spam". 
+
+Following the LHCC recommendation (from [previous minutes](https://hepsoftwarefoundation.org/organization/2026/06/04/coordination.html)): 
+
+_[The LHCC] Encourages the HSF to continue the open discussion around AI and AI-assisted technologies and to develop a policy framework for their application within HEP software. Additionally, it recommends that the HSF assumes a leading role in the coordination of training initiatives focused on these new technologies._
+
+Decision taken to start a public discussion towards (1) loose guidelines on AI-assisted coding in common software (2) common training that collaborations can build on. 
+
+Plan, to be taken on by Claire, Michel, Caterina: 
+- have an HSF meeting on July 29th, 15:30-17:30 
+- send a "save the date" co-organise the meeting with anyone else interested in the topic, namely [EuCAIF Fair & Sustainable WG](https://eucaif.org/activities/), [Interexperiment ML working group at CERN](https://iml.web.cern.ch/), [EVERSE project](https://everse.software/) and [RSQKit](https://everse.software/RSQKit/), [“Towards a National-Scale AI Collaboration in HEP” US blueprint workshop](https://indico.flatironinstitute.org/event/4120/).
+- discuss the plan for the meeting with the SG via e-mail the week of 22.06 before sending the announcement
+
+Points and links raised during the discussion in the coordination meeting: 
+   - Michel: Belle2 would be interested in the HSF being the contact point for responsible use of AI.  
+   - Claire: "using LLM" tutorials in ATLAS don't feature responsible use of AI, but there are [slides from IRIS-HEP]( https://indico.cern.ch/event/1686249/contributions/7130122/attachments/3294175/5891009/LLM101-IRISHEP.pdf)
+   - Michel: training events in BNL asked for best practices in use of AI, and we put some slides together based on experiences: [AI-assisted code, Remarks & discussion on best practices](https://indico.cern.ch/event/1683420/timetable/#b-670574-remarks-on-ai-assiste)
+   - Caterina: the research software community has been thinking about this, see e.g. <http://arxiv.org/abs/2510.22254> and <https://doi.org/10.5281/zenodo.20321134>. There are also CERN guidelines <https://home.cern/general-principles-use-ai-cern/>
+
+### HSF Seminar Series and Compute Accelerator Forum
+
+Planned HSF seminars:
+   - [24th June (next week)](https://indico.cern.ch/event/1692605/): Seminar on Software Packaging - organised by Software Tools & Packaging AA.
+      - Cool agenda hosting multiple speakers. 
+   - [22nd July](https://indico.cern.ch/event/1698017/): Seminar on "Green Software Engineering" by Michael Sparks, Manchester.
+      - Note: Exceptionally not last Wednesday of the month.
+   - [30th Sept](https://indico.cern.ch/event/1689368/): Seminar on "assessing sustainability of AI" by Sophia Wilson ([SAINTS Lab](https://saintslab.github.io/), University of Copenhagen). 
+
+(Thanks to the activity groups for coming to us with seminar ideas and speakers!)
+HSF seminar conveners are reachable at <mailto:hsf-seminar-conveners@googlegroups.com>.
+Please send your suggestions for next seminars.
+
+## Activities Updates
+
+### GSoC 2026
+
+Projects have started, progressing.
+
+### Software Training
+
+- Past Events
+    - HSF Software basics @ BNL and Fermilab, targeting summer students who have little experience and join every year. Supported by management, very well attended (120 students, good reception). 
+        * BNL: <https://indico.cern.ch/event/1683420>
+        * Fermilab: <https://indico.cern.ch/event/1686249/> 
+
+- Next Events
+    - Next HEP C++ course 12-16 October (advanced edition), <https://indico.cern.ch/event/1689553/> , registration to open before summer
+
+### Physics Generators
+
+From last meeting: Pursue idea of "sustainability reports" by generator groups.  Pythia would volunteer to give the first such report. This will be followed up by the generators conveners and Caterina.
+
+### PyHEP
+
+- [PyHEP.dev 2026](https://indico.nikhef.nl/event/7873/) will be held at Nikhef Amsterdam, September 7-9.
+- [PyHEP.dev 2026] Indico almost ready (registration page is there now; only missing: local recommendations). Announcement currently being drafted. 
+- Sep 8 2026 (during PyHEP.dev): Special 2h seminar talk by us at Nikhef about PyHEP activities
+
+### JuliaHEP
+
+- [JuliaHEP 2026](https://indico.cern.ch/event/1660753/) will be held at MPI Munich, October 19-23. [Abstract submission](https://indico.cern.ch/event/1660753/abstracts/) and [registration](https://indico.cern.ch/event/1660753/registrations/126987/) are already open!
+- JuliaCon 2026 - JuliaHEP Mini-Symposium - Julia for Nuclear and Elementary Particle Physics: From Precision Science to High-Performance Tools. Scheduled for the Wednesday Morning (Aug 12).
+
+## AOB
+
+Do not hesitate to get in touch with the SG if you have/know of events useful to add to the HSF calendar.
+The calendar is used by very many to check for available dates, constraints, and plan events. Thank you in advance.
+
+### HSF Promotional Poster
+
+Sapta has a poster to promote the HSF. There is one version [here](https://indico.cern.ch/event/1606598/), but please contact her for the latest version.
+
+### Physical Constants / HEPdata Library
+
+There is now an early "proof of concept" version: [hep-constants](https://github.com/HSF/hep-constants). Some generally positive feedback was received, but no further development yet.
+
+### Next Meeting
+
+The next coordination meeting will be on July 2nd.